hotels

Inventory and Procurement Intelligence for Hotels

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The cost of buying alone

What property-by-property purchasing actually costs



See it in action

From property silos to one group view of stock and spend

RubiCube real-time Property, outlet, and store drill-down dashboard

Feature

Property, outlet, and store drill-down

Move from a group-wide view down to a single restaurant, bar, or store room, with stock, spend, and consumption at every level.

RubiCube automated Recipe-based tracking in every F&B outlet and stock alerts

Feature

Recipe-based tracking in every F&B outlet

Stock in hotel restaurants, bars, and room service is consumed against actual recipes and yields, so food cost and wastage surface per outlet as they happen.

RubiCube Housekeeping, minibar, and engineering stock and inventory planning

Feature

Housekeeping, minibar, and engineering stock

Consumables, linen, amenities, and engineering spares tracked in the same system as F&B, rather than in separate departmental spreadsheets.

RubiCube purchase order analytics and spend reporting

Feature

Banquet and event consumption tracking

Track what a function actually consumed against covers served, so event costing is settled from data rather than estimated after the fact.

RubiCube vendor performance scorecards and supplier analytics

Feature

Reorder and purchase prediction

RubiCube learns the consumption pattern of each outlet and department, and predicts what to order, how much, and when, from actual usage and supplier lead time rather than fixed par levels.

RubiCube automated inventory and procurement reporting

Feature

Group-wide vendor consolidation

See what every property pays the same supplier, so rate negotiations run on real group volume instead of one property's purchase history.





Integrations

Connects to your F&B point of sale, your ERP, and any data source

F&B point of sale

F&B point of sale

Sales and consumption data from the point of sale in each restaurant, bar, and outlet feeds stock positions and reorder predictions per property.

ERP

ERP

Purchase order spend and vendor invoice data flows in from Sage, Microsoft Dynamics 365, NetSuite, or QuickBooks alongside your property stock data.

Any data source

Any data source

Spreadsheets, cloud databases, on-premises systems, or anything with an API. Custom connectors are available for non-standard sources.

FAQ

Frequently asked questions about RubiCube

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No. RubiCube connects to the F&B point of sale and ERP each property already uses and reads stock movement and purchase data from them. Front office, reservations, and guest billing are untouched, because RubiCube does not work with room or occupancy data.

Yes. RubiCube includes a working inventory module that tracks stock across every department and property, with reorder prediction built in. Properties already running a stock system can keep it and let RubiCube read from it instead. Groups often run a mix.

Yes. RubiCube supports a Property, Store, and Outlet drill-down, so a group office can see consolidated stock and vendor spend across the estate, or drill into a single property's store in a few clicks.

RubiCube tracks stock across F&B stores and outlets, banquet and event operations, housekeeping consumables, minibar, and engineering spares, in one system rather than separate departmental records.

Yes. RubiCube builds supplier scorecards from live transaction data, tracking price variance, delivery reliability, and lead time per vendor, so procurement can act on underperformance before it affects production.

RubiCube can be set up in two weeks. There is no data migration, no disruption to your existing ERP, and no parallel running period. Your team gets access to dashboards from day one.

RubiCube integrates with the point of sale used in each F&B outlet, with Sage, Microsoft Dynamics 365, NetSuite and QuickBooks, and with any cloud or on-premises database via API. Custom connectors are available for non-standard systems.

RubiCube can be set up in two weeks. There is no data migration, no disruption to your properties, and no parallel running period. Your team gets access to dashboards from day one.

Book a demo

See RubiCube on your own data

The demo is built around your systems, your data sources, and your industry.
15 to 20 minutes. No slides, just the platform.

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